The Process

As we may be placing our employees in your aircraft, we expect you to maintain the same standards and level of care with your aircraft as we maintain with ours.


Please review all requirements below and then follow them if you wish to submit your aircraft for use in your program of training:

1. Contact the Flight School Director via email to see if your aircraft is an acceptable make/model for the training program. Typically only Cessna 172 and 182 aircraft will be accepted for the PPL; other types may be accepted for other programs. The Commercial Aviation Diploma Program requires specific aircraft and onboard equipment, thus privately-owned aircraft will not be approved.

2. Contact Transport Canada to ensure that your aircraft is registered appropriately to allow you to receive credit for the training towards your licence and rating.

3. Ensure that your aircraft is properly equipped for the applicable training as listed in CAR 605 and CASS 425.23

4. Review everything with your aircraft and components to make sure they are already in compliance with the aircraft POH and/or Flight Manual, ADs, STCs, etc. (ie. all of the decals are on and fully legible, out of phase items are all up to date, manuals are of the latest revision, it is in compliance with the aircraft and engine type certificate and any applicable supplemental type certificates, etc.)

5. Contact the Flight School Director to arrange a time for our Quality Assurance Manager to review the aircraft Journey Logbook, Airframe Flight Manual (POH), Engine Logbook, AD/Modification manual or the list of completed AD's that you have, and the Propeller logbook.

6. After the Quality Assurance Manager has completed a review of the items in #5 above and is satisfied all documents are at an acceptable standard, arrange to have the Quality Assurance Manager inspect the aircraft.

7. Forward a copy of the required insurance certificate and waiver for flight instruction on a privately registered aircraft to the Flight School Director, as outlined per the downloadeble pdf in the sidebar on the right side of this page.

Important Notes:

A. If the aircraft is ultimately accepted for training, all procedures outlined in the SIFC Flight Training Operations Manual must be followed, including our standard dispatch and flight following procedures. For example, you must be signed out physically from our office location prior to each flight, and physically sign back in after each flight at our office, even for your solo practice; calling in from another location on the field does not work. You may also be required to have you aircraft available on our ramp, or another location nearby, for inspection prior to a signout. You will also need to arrange your flights at least 24 hours in advance to ensure we have someone on staff for the signouts as we may not know your planned schedule.

B. The aircraft owner will be responsible for all costs associated with his/her aircraft regarding any process at SIFC or its partner companies, and all costs resulting from the use of the aircraft in the training program. The hourly charge for the Quality Assurance Manager is $70/hr, and is billed for all time, including document review, aircraft inspection and other related searches.

C. SIFC makes no guarantee the aircraft will be accepted, regardless of time/money spent by the owner in the process, unless it meets all of the requirements currently listed, or as subject to change from time to time. SIFC also does not guarantee continued acceptance throughout the entire program of training as this may be influenced by changes in Transport Canada regulations/standards, staffing qualifications, specific company requirements (ie. insurance, etc.), or anything else that may change the ability to supply service utilizing student-supplied aircraft.

D. SIFC and it's partner companies take no responsibility for ensuring any items listed on the page are done correctly in the eyes of Transport Canada, your insurance company, or other governing or applicable bodies. The owner is solely responsible for compliance with all necessary rules, procedures and governing agencies.